Grants Coordinator

Reports to:Director, Quality of Life Grants Program

Organization and Position Summary:

About the Role:

Today, we seek a Grants Coordinator who will be a key member of a four-person team and will provide assistance to the QOL Director, Assoc. Grants Officer, and Grants Associate in daily activities and projects and assist in the day-to-day administrative functions of the Quality of Life (QOL) grants program through key aspects of the grant lifecycle.

Additionally, the individual will be responsible for performing job duties, interacting with the community and coworkers and managing themselves in a manner consistent with and in support of the organization’s mission and core values.

Job Responsibilities:

Primary responsibilities for this entry level position include:

• Oversee the QOL email; communicating with applicants, providing information on the QOL grants program and providing technical assistance to applicants in terms of accessing the online grants portal.
• Assist in processing incoming grant requests via online application system; vetting grant requests for eligibility; requesting additional information as needed; assisting with preparation of application materials.
• Data entry, validation and updating.
• Assist department in adhering to federal grant guidelines (including grantee risk assessment).
• Create spreadsheets, summaries (e.g., grant descriptions) and program reports (such as medically underserved populations, state and grantee project type reports) and presentations.
• Participate in the QOL grants review meetings.
• Participate in Reeve event committee meetings (Reeve Summit, Advocacy Summit, etc.)
• Provide backup front desk support (managing the phone system, greeting visitors, accepting packages, etc.

Periodic Responsibilities include:

• Update website after each grant cycle with project description of grantees.
• Review grantee interim reports providing project synopsis, interim progress reported, etc., and communicating with grantees regarding needed follow-ups.
• Disseminate grant award packages and QOL decals.
• Research all listings (3,000+) on the QOL online searchable database and note updates to contact information where needed.

Required Qualifications:

• Two-year college (Associate Degree)
• Ability to collaborate well with others and build partnerships
• Strong organizational skills, analytical skills, and attention to detail
• Good listening and communications skills,
• Be able to work well under pressure and with tight deadlines
• Be able to prioritize and handle many tasks simultaneously
• Recognize the importance of maintaining confidentiality, integrity and ethical behavior
• Be self-motivated, proactive, and skilled at problem

Preferred Qualifications:

Four-year college (Bachelor’s Degree)

Language Skills: English reading, writing and verbal communication skills.

Computer/Technical Skills: MS Office Suite, Google docs and databases; Internet research.

Candidate should:

• Collaborate well with others and build partnerships
• Have strong organizational skills, analytical skills, and attention to detail
• Possess good listening and communications skills,
• Work well under pressure and with tight deadlines
• Be able to prioritize and handle many tasks simultaneously
• Recognize the importance of maintaining confidentiality, integrity and ethical behavior
• Be self-motivated, proactive, and skilled at problem solving

Physical Demands/Office Environment:

This position is primarily a sedentary role but will have periods of physical activity. The person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer. As stated above, the position involves moderate travel.In addition, this person will need to be able to set up live events, including exhibit booths, stages for presenters and displays.They will need to be able to lift up to 10 lbs.

Travel: Minimal local, regional, or national travel may be required for conferences, site visits and check presentations 2-3 times per year.

The Foundation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily, with or without a reasonable accommodation. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

The Foundation is committed to providing a work environment free of harassment and discrimination that supports individual dignity and respect. Accordingly, the Foundation maintains a strict policy prohibiting sexual harassment, unlawful harassment and any type of discriminatory treatment because of any “Protected Characteristic”.

Send a cover letter and resume to [email protected]