Description and qualifications

Date: August 15, 2022

Position Title: Director, Grant Administration

Organization and Position Summary:

Today, we seek a Director, Grant Administration who will be responsible for the operational and financial support of the National Paralysis Resource Center (NPRC).This position will assist with the managing and executing of the NPRC’s federal cooperative agreement, strategic planning, grant writing and personnel management.

Additionally, the individual will be responsible for performing job duties, interacting with the community and coworkers, and managing themselves in a manner consistent with and in support of the organization’s mission and core values

Job Responsibilities:

Contract Administration and Compliance:

  • Serve as the compliance manager by reading and analyzing moderately complex contracts, conducting research, preparing draft contract specifications, budgets, policies, and procedures, interpreting contract requirements to contractors, and recommending contract changes based on observable needs.
  • Update the NPRC procurement policy as needed and distribute it annually to staff.
  • Monitor internal fiscal processes and procedures to ensure compliance with government regulations and company policies.
  • Assist with reviewing and coding NPRC invoices to ensure compliance with government regulations and company policies.
  • Assist with the review of NPRC travel and expense reports in an approved software system.
  • Disseminate current per diem and mileage rates to staff regularly.
  • Work with the accounting department to ensure the organization’s travel and expense policies incorporate federal and state regulations.
  • Serve as a subject matter expert regarding applicable statutory and regulatory requirements, including 45 CFR Part 75.
  • Participate in the annual federal audit.
  • Track and report necessary information that is written into open agreements.
  • Stay abreast of developments in grant policies and compliance expectations on behalf of the NPRC

NPRC Budget:

  • Provide ongoing financial management and prepare reports independently and in collaboration with the accounting department.
  • Create a multi-year budget and justifications for federal grant applications.
  • Review and update budgets annually with staff input and approval from the supervisor.
  • Draft budgets and justifications for new funding opportunities.
  • Coordinate with the accounting department to oversee the budget for NPRC with attention paid to ACL rules and regulations.
  • Manage the advertising cost plan for the NPRC.
  • Conduct a monthly assessment of all NPRC program budgets and oversee budget management with respective program leads.
  • Maintain the financial health of the NPRC.
  • Recommend changes in specific budget areas for the NPRC on behalf of the Chief Program & Policy Officer.

Event Production:

  • Represent the Reeve Foundation at a variety of local and national conferences.
  • Attend NPRC sponsored events (Reeve Summit, Advocacy Summit, etc.).
  • Serve on internal and external committees and workgroups

Data:

  • Advise on the strategic direction for the NPRC using data analytics on current programming as well as their in-depth knowledge of the needs of the paralysis community and priorities of the Administration for Community Living (ACL)
  • Oversee and manage key documents such as the NPRC’s Scorecard
  • Assess business practices of the NPRC for productivity and efficiency.
  • Gather statistical data and other information required for the NPRC Directors; work with different departments to set individual and department-wide goals; analyze progress toward attainment of goals and identify ways to improve progress; write reports, memos, and correspondences.
  • Research statistics, trends, and data for grant proposals and program development
  • Help ensure that NPRC intake forms and database are up-to-date and being utilized effectively and in full compliance with regulatory requirements; and that data is aligned with the Foundation’s Strategic Plan.
  • Ensure the ability of the NPRC to provide documentation when requested by federal, state, local, and internal auditors by maintaining necessary records for review.
  • Conduct a competitive analysis plan.
  • Draft compelling reports, targeted program updates, and digital content (e.g., blog posts, press releases, social media posts) to funders and the paralysis community that fully capture programmatic success.
  • Coordinate with the communications department to develop NPRC content internally and externally.
  • Draft talking points and develop presentations.
  • Develop and promote policies that ensure positive interaction between administrative staff and other personnel.
  • Produce an annual inventory report of computers, technology, and large office equipment.

Other:

  • Ensure the ability of the NPRC to provide documentation when requested by federal, state, local, and internal auditors by maintaining necessary records for review.
  • Conduct a competitive analysis plan.
  • Draft compelling reports, targeted program updates, and digital content (e.g., blog posts, press releases, social media posts) to funders and the paralysis community that fully capture programmatic success.
  • Coordinate with the communications department to develop NPRC content internally and externally.
  • Draft talking points and develop presentations.
  • Develop and promote policies that ensure positive interaction between administrative staff and other personnel.
  • Produce an annual inventory report of computers, technology, and large office equipment.

Required Qualifications:

  • Bachelor’s degree and 5+ years of relevant experience or equivalent combination
  • Strong understanding of nonprofit accounting
  • Prior financial, programmatic and personnel management experience
  • Ability to manage independent contractors
  • Government grant management experience under Uniform Administrative Requirements
  • Master’s degree in business, Accounting, or a related field
  • Certificates in federal grant recipient and sub awarding management (must be obtained if not already held)
  • Professional accounting certification
  • Human resources knowledge
  • Understanding of the public procurement process
  • Working knowledge of GAAP and prior experience using accounting software
  • Previous experience within the disability field

Preferred Qualification:

  • Master’s degree in business, Accounting, or a related field
  • Certificates in federal grant recipient and sub awarding management (must be obtained if not already held)
  • Professional accounting certification
  • Human resources knowledge
  • Understanding of the public procurement process
  • Working knowledge of GAAP and prior experience using accounting software

Language Skills:

  • Excellent English verbal and written skills
  • Advanced Accounting / Travel software skills (Concur, Abila MIP Fund Accounting, QuickBooks)
  • Advanced skills with Microsoft Office (Work, Excel, PowerPoint, Outlook)
  • Advanced email skills (mail merge, filters, folders, rules)
  • Intermediate level skills related to Virtual Platforms (Zoom, Teams, Google Meet, Slack)
  • Basic Social Media platform skills (Facebook, Twitter, Instagram, TikTok, LinkedIn)

Computer/Technical Skills:

  • Advanced Accounting / Travel software skills (Concur, Abila MIP Fund Accounting, QuickBooks)
  • Advanced skills with Microsoft Office (Work, Excel, PowerPoint, Outlook)
  • Advanced email skills (mail merge, filters, folders, rules)
  • Intermediate level skills related to Virtual Platforms (Zoom, Teams, Google Meet, Slack)
  • Basic Social Media platform skills (Facebook, Twitter, Instagram, TikTok, LinkedIn)

Candidate should:

  • Utilize strong judgment and problem-solving skills when making decisions
  • Be capable of setting priorities, attending to details, and providing follow-through to meet deadlines
  • Demonstrate professional and diplomatic interpersonal skills with the ability to adjust to a variety of work styles and environments
  • Be a team player with strong collaboration skills
  • Be a strategic thinker

Physical Demands/Office Environment:

This position is primarily a sedentary role but will have periods of physical activity. The person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery, and a copy machine/printer. As stated above, the position involves moderate travel.In addition, this person will need to be able to set up live events, including exhibit booths, stages for presenters, and displays. They will need to be able to lift up to 10 lb

Travel:

Approximately 10-15% travel required

The Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily, with or without a reasonable accommodation. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

The Foundation is committed to providing a work environment free of harassment and discrimination that supports individual dignity and respect. Accordingly, the Foundation maintains a strict policy prohibiting sexual harassment, unlawful harassment, and any type of discriminatory treatment because of any “Protected Characteristic”.

Send a cover letter and resume to [email protected]